School Fees

  • School Fees Pic If you have questions about payment of school fees, please contact the administrative assistant at your child's school or contact the Business Office staff listed on this page.  You may also e-mail your question to Please include your name, your student's name, the school they are attending, a phone number where you may be reached and the best time to contact you along with your question. Someone in the Business Office will respond to you as quickly as possible.
    2020-2021 School Fees
    Due to COVID, fees for the 2020-2021 school year are being reviewed individually and will be assessed to student accounts only if appropriate.  Fees being assessed may change throughout the year, depending upon the fee.  
    The books, material, and technology fee (BMT Fee) is being assessed for 2020-2021.  The books, material, and technology fee is for online resources, textbooks, digital textbooks, digital subscriptions, audio and E-Books, workbooks and other materials supplemental to the textbooks (videos, APPS, etc.), access to technology, math manipulatives, art materials, music materials, journals, and other consumable materials. 
    The same resources used in the classroom are the same ones being used in the current online learning environment; the only difference is students are accessing from home instead of from school.  New resources have been acquired to further supplement remote learning.  Examples include, but are not limited to, technology and data plans, APPS and instructional software, SeeSaw communication platform, Think Central math platform, Realize reading platform, Mystery Science platform, Padlet, Peardeck, course specific study guides, foreign language workbooks, and Google Classroom.


    Update on 2019-2020 School Fees, School or Lost Property, and Due Dates 
    Due to COVID-19, the due date for 2019-2020 fees has been extended through October 31, 2020.  We continue to accept payments on outstanding fees and will help you set up a payment plan, if needed.  Payments can be made online through e~Funds or mailed to USD #497 Business Office, 110 McDonald Drive, Lawrence, KS 66044.
    If you have school or lost property that needs to be returned during the remote phase of learning, please return it to the Business Office at 110 McDonald Drive.  Once lost property has been returned it will be properly adjusted off your student's fee statement.  Contact the IT Department at 785-832-5000 if you have broken or damaged devices that need to be returned.  If you are exchanging a broken or damamged device, that will need to be done at the student's school.
    We hope all of our families and friends as staying safe and healthy!
    For guidance on how to read the PowerSchool statement, please select the correct option on the right side of this page.
    All students that were attached to your e~Funds account prior to and during the 2017-18 school year are still attached to your e~Funds account.  If you do not see fees associated with one of your students, please check their student ID number.  If their student ID number in e~Funds begins with a zero you will need to re-attach that student to your e~Funds account with their PowerSchool student ID number which does not begin with a zero.
    You may remove your student with the leading zero from e~Funds.
    Frequently Asked Questions
    Q:   I have been approved for reduced-price or free Child Nutrition Program benefits.  Why am I still being charged for school fees like Activity Trip Transportation and Books, Material, Technology?
    A:   School fees are not automatically waived.  Before the Food Service Department can share your Child Nutrition Program benefits with the Business Office they need permission from you to do so.  The Federal Government (USDA) requires a Waiver of Confidentiality (also known as a Consent for Disclosure form) be on file each school year for all children listed on the form.  This form grants the Food Service Department permission to share Child Nutrition Benefits to other departments and for reasons other than free or reduced-priced meals.  Once permission is granted, the Business Office can review and grant waivers for applicable fees.  The 2020-2021 Free and Reduced Application and the Consent for Disclosure is now online.  The link to these forms can be found here
    Q:   Do the Lawrence Public Schools charge fees?
    A:   Yes.  USD 497 charges basic fees to all students.  Additional fees and course fees may apply for secondary students, depending upon their activity level and course selections.  Fee amounts are approved annually by the Lawrence Board of Education. 
    Q:   What do the fees cover?
    A:   Basic fees assessed to every student:
    • The Activity Trip/Transportation fee covers bus costs for field and activity trips.
    • The Books, Materials, and Technology fee covers textbook rental, technology (student use of computers and access to the Internet), and instructional materials (newspapers, magazines, workbooks, art supplies, and other consumable items, etc.).
    Additional/Special Fees, assessed as required:
    • Participation fees (per sport/activity)
    • Co-Curricular fees (band, orchestra, select choirs, debate, forensics, and plays at the middle schools and high schools)
    • Instrument maintenance/rental fee (if applicable)
    • Parking permits
    • Uniforms
    • Membership in student organizations
    • Additional supplies for co-curricular activities  
    • Lost USD 497 property (library books, textbooks, uniforms, calculators, iPads, MacBooks, charging accessories, etc.)
    • Yearbooks (if purchased) 
    • Activity Tickets (required for students in KSHSAA sponsored sports and co-curricular activities, as well as for students who request an activity ticket at the high schools).  More information on Activity Tickets can be found here.
    Course Fees, select courses only:
    • Course fees (additional material for the classroom not covered by basic fees)
    2020-21 fees approved by the Board of Education are listed here:  Participation and Co-Curricular and Course and Additional Fees
    Q:   If my student attends only part of the year, do I pay fees for the full year?
    A:   Basic fees are pro-rated on a quarterly basis.  If your student attends one day of the quarter, fees are due for the quarter.  Special fees and course fees are not pro-rated.
    Q:   How are fees assessed for students who attend school for less than a full day?
    A:   Basic fees for students who attend less than a full day will be pro-rated according to current policy set by the school board.  Special fees and course fees are billed at 100%.
             % of Enrollment            Assessed Fees - %
                  0.0% - 10.0%                    0.0%
                10.1% - 33.0%                  33.0%
                33.1% - 67.0%                  67.0%
               67.1% - 100.0%                100.0% 
    Q:   Can my fees be waived?
    A:   If you receive a letter from USD 497's Food Service Department approving your eligibiility for free or reduced-priced meals, you may be eligible to have certain fees waived.  Fees eligible for waivers are basic fees, co-curricular fees, participation fees, course fees, instrument maintenance/rental, activity ticket, and cap & gown.  If you wish to have your fees waived, both the Approved Free and Reduced-Price Lunch Application and Form 3E - Consent for Disclosure must be on file in the Food Service Department.  The link to this online application may be found here.
    Q:   How do I pay my fees?
    A:   The school office or district office accepts checks, cash, cashier's checks, and money orders.  See below for information regarding insufficient fund checks.  Payments may be made online via eFunds.  The eFunds program accepts electronic check and credit card payments. If writing a check, please make the check payable to USD#497.
    Q:  My student has graduated or is inactive.  How do I pay for their fees?
    A:  Fees for inactive or graduated students must be made by mailing a check to the USD #497 Business Office, 110 McDonald Drive, Lawrence, KS 66044.  These fees are not available to be paid through e~Funds.
    Q:   When do I pay for fees? 
    A:   Payment will be accepted once fees have been added to your student's account.  USD 497 does not accept payments made prior to the fees being assessed.  The only exceptions are for yearbooks, activity tickets, and parking permits.  You will receive a monthly statement if you have a balance due on an account. You may also check your balance using the Parent Portal in PowerSchool.  If your account carries a credit balance, you will receive a refund check from USD 497.
    Q:   May I make payments for fees?
    A:   Yes.  Payments may be made in installments at your discretion.  USD 497 does not have established payment plan dates, but requires your bill be paid in full by the date listed on your statement.  Not all fees are eligible for the payment plan.  For more information, contact your school office.
    Q:   What if my fees are not paid by the due date?
    A:   Fees that remain unpaid after the due date will be sent to collections.  Silo Recovery is the district's collection agency.
    Q:   What if my check is returned due to insufficient funds?
    A:   USD 497 uses RECHECK, Inc., a check recovery company, for all insufficient fund checks.  If a checks is returned due to insufficient funds, payment MUST be made to RECHECK, Inc. and NOT to the student's school or the district business office.  By law, RECHECK, Inc. is able to electronically debit the check writer's account for the amount of the check and a $30.00 processing fee.
    Q:   How does the eFunds program work?
    A:   The eFunds program enables you to pay fees online at your convenience 24 hours a day, 7 days a week.  Access eFunds through the PowerSchool Parent Portal In order to pay online you will need to create a user account and add your student(s) to your account.  Once your account has been set up, you may make a payment.  When you select New Payments or Pre-Authorized Payments, you will be directed to a screen that shows all fees with a balance on your student's account. You may make a partial payment by adjusting the dollar amount listed next to the fees.  To pay a specific fee, click on "add" beside the fee.  The fees you have selected for payment will be displayed at the bottom of the payment screen.  Please note that eFunds will not be available for a short period during summer to accomodate year-end processing.
    Q:   Is there a fee for using eFunds?
    A:   Yes, there is a small convenience fee charged by eFunds.  Currently, the fee is $1.00 for each electronic check payment and $2.45 for each credit card payment.  eFunds, a third party vendor, sets this fee and it is subject to change.
    Q:   Where do I find my student's ID so I may use eFunds?
    A:   You may find the student ID in your Parent Portal in PowerSchool, on your statement, or by contacting your school office.
    Q:   Is is possible to set up recurring payments on e~Funds?
    A:   Yes, you can set up recurring payments on e~Funds.  The guide attached here will walk you through this process.  Please remember that all fees are due by the last day of school when setting up a recurring payment plan.
       Contact Us:  
       Accouts Receivable Specialist
       785/832-5000 X 4948
       Pam Fraley 
       Accounting Supervisor
       785/832-5000 X 1615
       Kathy Johnson, CPA 
       Executive Director, Finance
       Board Treasurer
       785/832-5000 X 2376